The most important feature of any Data Room is that it is secure. This means that you’ll often have granular permissions and auditing tools to ensure the information is only viewed by the people who you want to see it. Watermarks as well as expiration dates for documents and other security measures can also be used to avoid leaks of data. It is recommended to look for a company that offers several of these features to allow you to tailor your data space to your specific requirements.

Another important feature is the ability to monitor the activity of your Data Room with a simple to use dashboard. This will allow you to keep track of what has been seen and for how long, ensuring that your information can http://www.dataroomnow.net/when-to-use-a-virtual-data-room/ be accessed by right people at the right time. This can be particularly helpful in M&A transactions when you will require sharing your information with others who aren’t familiar with your business.

Also, you must ensure that your Data Room has enough storage capacity for the volume of documents you plan to upload and keep. Find a service with scalable packages and subscriptions, so that you can upgrade and downgrade your data room as your requirements change. It is also important to ask if the provider has tools for task management in your Data Room. These tools will let you assign tasks for uploading and reading to users, and track their progress.